THE COMMITTEE

1. The business and affairs of the Club shall be under the control and management of a committee (the Committee) comprised of the President and Vice-President (ex officio members) and seven other members being Life or Ordinary Members elected for a term of two years (or such lesser period as may be dictated by operation of Sub-Rule 4 of this Rule) by members present and entitled to vote at an Annual General Meeting.

NOMINATION OF NEW COMMITTEEMEN

2. A Life or Ordinary Member nominating for election as a member of the Committee must be proposed by and his nomination seconded by Life or Ordinary Members in writing; the nomination to be received by the Secretary not less than twenty eight days prior to the forthcoming Annual General Meeting.

ELECTION OF OFFICERS

3. The election of all honorary officers of the Club shall be by ballot, when the number proposed exceeds those to be elected but there will be no absentee voting.

TERM OF OFFICE OF MEMBERS OF THE COMMITTEE

4. At the Annual General Meeting in September the three members of the Committee (not being ex-officio members) who shall have been longest in office without re-election shall retire but each is eligible for re-election.

NOTICE OF NOMINATION OF NEW COMMITTEEMEN

5. The names of candidates proposed as members of the Committee with the names of their proposer and seconder shall be posted in the Club House for at least one week before the Annual General Meeting.

MODE OF FILLING VACANCY IN COMMITTEE

6. If a casual vacancy occurs in the Committee the remaining members of the Committee shall appoint a Life or Ordinary member to fill the vacancy until the conclusion of the next Annual General Meeting.

PRESIDENT AND VICE-PRESIDENT

7. The President and Vice-President shall be elected at the Annual General Meeting, each for a term of one year and be eligible for re-election for a second year.

PRESIDING AT MEETINGS

8. The President, and in his absence the Vice-President shall preside at all meetings of members and at all meetings of the members of the Committee.

ABSENCE OF PRESIDENT

9. Should neither the President nor the Vice-President be present, a chairman shall be elected by the meeting.

CASTING VOTE

10. The chairman shall have a casting vote in addition to his own vote whenever there would otherwise by an equality of votes.

TERM OF PRESIDENT

11. No member may occupy the position of President for more than two years consecutively.

MEETINGS OF COMMITTEE

12. (a) The Committee shall meet at least once a month (except January) on a stated day for the transaction of ordinary business.

(b) The President or the Secretary may requisition a meeting of the Committee at any other time.

QUORUM OF COMMITTEE

13. Three members of the Committee including the President or failing him then the Vice-President shall form a quorum of the Committee.

MINUTES

14. Minutes of all resolutions and proceedings of the Committee shall be entered in a book to be provided for the purpose.

BY-LAWS

15. The Committee may make By-Laws (provided that they be not inconsistent with the Rules), and to alter, amend, or rescind them as occasion may require.

BY-LAW BOOK

16. A book containing the By-Laws shall be kept in such place as the Committee shall appoint for that purpose

ANNUAL REPORTING

17. The Committee shall furnish to the members at each Annual General Meeting:

(a) a report on the general concerns of the Club;

(b) a report as to the financial affairs of the Club for the 12 months ending on 30th June preceding such Annual General Meeting; and

(c) a report on such financial report by the Auditor in conformity with Sub-Rule 2 of Rule X.

INTERPRETATION OF RULES

18. The Committee shall decide upon the interpretation of these Rules or any matter in dispute in relation to these Rules, and their decisions shall be final.

LIMITATION OF INDEBTEDNESS

19. Unless the approval referred to in Sub-Rule 20 of this Rule is first given, the Committee shall not incur debts for amounts which it cannot finance from either trading surpluses, sanctioned realizations or sales of investments, borrowings authorised in accordance with Rule XXXI, realizations or sales of investments sanctioned in accordance with Sub-Rule 6 of this Rule, or calls sanctioned by members in accordance with Sub-Rule 9 of Rule III.

EXTRAORDINARY EXPENDITURE

20. The Committee may not commit to any expenditure of Club funds, other than for investment in accordance with Sub-Rule 6 (c) of Rule VIII or Rule IX, where the commitment, or several linked commitments, may require the payment in any year of a sum exceeding $100,000, without the approval of a specified limit of expenditure by the Life and Ordinary Members in general meeting.

DISQUALIFICATION OF COMMITTEEMEN

21. Any member of the Committee (except the ex-officio members) not attending a meeting thereof for a period of three consecutive monthly meetings shall cease to be a member of the Committee.

APPROPRIATIONS TO STAFF GRATUITY FUND

22. The Committee is empowered to transfer to the Staff Gratuity Fund money paid by Honorary Members pursuant to Sub-Rule 6(b) and Sub-Rule 7 of Rule V.