PLACE OF MEETINGS

1. All meetings whether of officer-bearers or members, to transact any business thereof, shall be held in the Club House.

ANNUAL MEETINGS

2. An Annual General Meeting of the members shall be held on the third Wednesday in September, or on such other date in September as the Committee may decide. The business of the Annual General Meeting shall be:

(a) to receive the report of the Committee and the audited financial report for the year last ended;

(b) to elect an auditor for the ensuing year;

(c) to elect members of the Committee

(d) to elect a Vice-President and a President for the ensuing year; and

(e) to transact any other general business of the Club.

CONVENING SPECIAL GENERAL MEETINGS

3. The Committee may at any time, by notice signed by at least five of its members, call a Special General Meeting on giving a seven day notice of its object or objects, and shall also do so, under the same restrictions, on the requisitions of ten Life, Ordinary or Supernumerary Members. Should a motion requiring a special resolution be proposed the period of notice is fourteen days unless otherwise provided by these Rules.

QUORUM FOR MEETINGS – ADJOURNMENT

4. Other than at a meeting called and held under Rule XXVIII, at all Annual General Meetings or Special General Meetings forty Life or Ordinary Members shall form a quorum. Should, at the expiry of half an hour, the requisite number of members not be present, the meeting shall be considered adjourned for a week when twenty Life or Ordinary Members shall form a quorum.

METHOD OF VOTING

5. Life, Ordinary and Supernumerary Members may vote in writing on all matters brought before an Annual General or Special General Meeting, their votes to have the same effect in all respects as those of members present at the meeting. Votes recorded in writing and signed by the member may be sent to the Secretary by facsimile transmission or by letter addressed to the Chairman of the meeting, in each case to be received not less than three hours prior to the meeting.

RESOLUTIONS PASSED BINDING ON MEMBERS

6. All resolutions passed at meetings shall be conclusive and binding on all members, whether they shall be present or not provided that such meetings are held in conformity with the Rules then in force in the Club and that the resolutions are in harmony with those Rules.